Our Club Rules and Code of Conduct

Copies are available on the Club Notice Board or can be sent by email on request

Club Rules

 

  1. The name of the club will be “The Skipton Devonshire Bowling Club” hereafter referred to as “the Club”.
     
  2. The Club and green will be based at Devonshire Mews, Newmarket Street, Skipton, BD23 2HR.
     
  3. The objectives of the Club are to promote the playing and development of Crown Green Bowls for the benefit of Club members and the wider community through participation in leagues and competitions, organisation of competitions and social activities. 
     
  4. The Club will seek to uphold high standards of integrity, promoting an ethical and inclusive culture.  Members will be expected, through their words and behaviours, to respect the facilities, other members and visitors of the Club.  Members will abide by the Rules of the Club including the Code of Conduct, demonstrating sportsmanship and not bring the Club or game of Crown Green Bowls into disrepute.  Members will be expected to behave responsibly, with courtesy and consideration for others.
     
  5. The overall control of the Club will the responsibility of the Club Trustees.  There will be four Trustees who shall hold office during the pleasure of the Club and replaced on retirement, resignation, termination of membership or death. Replacement Trustees will be elected at an Annual General Meeting (AGM) when required.  The Trustees will have responsibility for safeguarding the assets (e.g. land, buildings, fixtures & fittings and equipment) owned by the Club.  The Trustees will meet at least annually with at least three Trustees required at all meetings to be quorate.  The Secretary and Treasurer, if they are not Trustees in their own right, will be invited to attend Trustees meeting but will not be entitled to vote.
     
  6. The day to day running of the Club will be delegated by the Trustees to the Club Committee in accordance with a scheme of delegation.  The Committee will comprise of the Officers of the Club plus sufficient other members so that the Committee will have at least six individuals in total. The Chairperson (who must be a Trustee and may not hold any other office) and will also act as Chairperson at Trustees meetings, the Secretary and the Treasurer.    Other than the Chairperson, Committee members may or may not be Trustees of the Club and vice versa.  
     
  7. The Committee will have the power to appoint subcommittees, delegate specific roles to committee members (e.g. Social or Development Officer) and co-opt additional non-voting committee members as required.
     
  8. The Committee will meet as when required but not less than four times per year.  Four Committee members will be required at all meetings to be quorate.  In the event that the Chairperson is unable to attend, another Trustee other than the Secretary or Treasurer will act as Chairperson.
     
  9. The nominated signatures for the Club on any statutory/legal documents or contracts with third parties e.g. land registry, bank accounts, utilities, insurance etc. will be taken from the Trustees plus the Secretary and Treasurer at the discretion of the Trustees. 
     
  10. The Club will seek a volunteer to act as the Designated Safeguarding Officer (SO); in the event that a volunteer is forthcoming, a Committee member will be appointed to undertake this role.  The SO will be co-opted to the Committee if they are not already a Committee member in their own right.  The Club will support the SO financially to undertake the relevant training and other requirements of the role.
     
  11. The Trustees will appoint a Club President bi-annually. The President will be a senior member of the Club who will be invited to represent the Club at any social or on non-business occasions.  The President may attend and speak at any meetings of the Trustees or Committee but will not be entitled to a vote or hold any executive power.
     
  12. Membership will be available as either adult or junior (up to 16 years of age on 1st April).  New members must submit a Membership Form to the Secretary and “Provisional” membership will be effective on payment of the appropriate membership fee. Provisional membership will last until the conclusion of business at the next AGM when they will become full members. New members joining after 30th June will be charged 50% of the provisional membership fee.  All new members will be provided with a copy of the Club Rules including the Code of Conduct.
     
  13. Membership fees and any other levies must be paid by the 31st May each year.  Any member with outstanding subscriptions will be deemed to have ‘lapsed’ their membership and will not be afforded any of the entitlements of membership.  By payment of the membership fee, all members will agree to abide the Club Rules and Code of Conduct.  
     
  14. All members will be entitled to use the Club facilities, be considered for selection for any team representing the Club and participate in any Club competitions or social events.  All members (except Provisional, Junior, lapsed or suspended members) will be entitled to vote at the AGM and stand for election as a Trustee/Committee member.
     
  15. The Trustees will have the authority to suspend, terminate or otherwise restrict the membership of any individual where they consider that the member has broken the Club Rules.
     
  16. The Annual General Meeting of members will be held within 6 weeks from the end of the financial year which will close on 31st October each year.  The date and venue for the AGM will be notified to members at least 28 days prior to the meeting.  Any member may make a proposal (including amendments to Club Rules) for consideration at the AGM by informing the Secretary in writing by the 30th September.  The Secretary will circulate to all members the agenda, statement of accounts and any other relevant information at least 7 days prior to the meeting.  The Chairperson and six other members will be required for the AGM to be quorate.
     
  17. The AGM will:
    1. Receive reports from the Officers of the Club and Team Captains for the previous season; the Treasurer will provide a financial report including an audited Statement of Accounts detailing the income and expenditure for the year just ended. 
    2. Agree membership (full, provisional and junior) fees, match fees and agree any honoraria to be paid for the following season. 
    3. Elect Trustees, Officers, Committee members and auditor (who will be independent of the Trustees and Committee) as required. 
    4. Elect league delegates, confirm the teams to be entered for the following season and elect captains for each team. 
    5. The Trustees/Committee may at their discretion, ask the Secretary to include any other item(s) for consideration at the AGM. 
       
  18. Following the AGM, the names of the Trustees, President, Officers and Committee members will be displayed on the Club Notice Board. 
     
  19. In the event that there is a single issue which, in the view of the Trustees/Committee, is of such importance that it requires the agreement of members and is sufficiently urgent that it should not wait until the next AGM; a Special General Meeting (SGM) will be called to consider the issue with the same notice and authority as a full AGM.
     
  20. All meetings will be conducted in an appropriate way with any decisions decided by a simple majority of those present and entitled to vote; the Chairperson will have the casting vote.  The proceeding of all meetings will be properly recorded; the minutes of the AGM and any important decisions/actions arising from meetings of the Trustees/Committee will be made available to all members in a timely way.
     
  21. In the event that, in the view of the Trustees at a formal Trustees meeting, the Club is no longer viable, a SGM will be called to consider the dissolution of the Club.  In these circumstances a majority of two thirds of full members present will be required to approve the dissolution of the Club.  Upon dissolution, the Trustees will be responsible for the disposal of all the Clubs assets, settling any outstanding debts including the honouring of any covenants and the repayment of any grants received by the club (or a donation of the equivalent amount to a bowls organisation or local sports related charity).  The net proceeds will be distributed equally between all full adult members at the time of the SGM.
     
  22. Any matters not covered by the Club Rules will be decided by the Trustees whose decision will be final.

 

 

Our Code of Conduct

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